Invitation For Bid (IFB): CVRCB-2020-01- Rocky Mtn/Panther Mtn Access Road Improvements | BID DOCUMENTS

Sealed bids, subject to the specifications and conditions contained herein, will be received at the Office of the Central Virginia Planning District Commission, 828 Main Street, 12th FLR, Lynchburg, Virginia 24504 until, but no later than 2:00 p.m. Local Time Prevailing, February 21, 2020, and then publicly opened and read aloud in the Large Conference Room.

Any questions which may arise as a result of this solicitation may be addressed to Matt Perkins, Special Projects Manager/Procurement Manager at 434-845-3491, or by email to  Inquiries must be received at least 7 business days prior to the due date in order to be considered.  Contact initiated by a bidder concerning this solicitation with any other CVPDC representative, not expressly authorized elsewhere in this document, is prohibited.  Any such unauthorized contact may result in disqualification of the bidder.

To be considered, your bid must be submitted on a copy of this Invitation for Bid.  Bidders shall sign in the space provided on the Terms and Signature Sheet and return all required documents with bid.  Mark outside of your envelope with Invitation for Bid #CVRCB-2020-01 and opening date of bid.  Bids, to include addenda or changes to a response, shall not be accepted via Fax machine or by Internet E-mail.  Any bid received after the announced time and date for submittal, whether by mail or otherwise, will be rejected. The time of receipt shall be determined by the time clock at the CVPDC.  Bidders are responsible for ensuring that their bids are stamped by CVPDC Procurement Manager or assigned personnel before the deadline indicated.

Nothing herein is intended to exclude any responsible vendor, his product or service or in any way restrain or restrict competition. All responsible vendors are encouraged to bid.


The purpose of this Invitation for Bid (IFB) is to obtain bids for Access Road Improvements to both Rocky Mountain tower access road and Panther Mountain tower access road.


The initial term of this contract shall be from date of award through completion of project.  Expectation of project completion: 120 days from Notice of Intent to Award.



Due to the nature of the work to be performed and the restricted access to sites the Pre-bid site conference is mandatory.  All prospective bidders are encouraged to contact Matt Perkins the day prior to confirm pre-bid site conference schedule.

No bids will be accepted from bidders who do not attend this meeting.

When:             February 07, 2020, 9:00 am

Where:           Long Mountain Wayside, Rt 60 - Amherst County
                       Approximately 16.5 miles from traffic circle located in Town of Amherst at intersection of S. Main Street and Rt 60.

Central Virginia Planning District Commission


828 Main Street, 12th Floor
Lynchburg, VA 24504
(434) 845-3491

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Members of: VAPDC logo 0619